Title: Recording Secretary

Elected Officer, Voting Board Member, Term 2 years, Annual Budget: $25

PREREQUISITES

There are no prerequisites

DUTIES

• Attend monthly Board meetings, Meet & Greet Coffees and Luncheons. Be prepared to give an update at Board meetings or email a report to the President prior to the meeting date. If you are unable to attend a Board meeting, alert the President as soon as possible and find a sub to take notes for you so you can issue the minutes promptly thereafter.
• Take detailed minutes of Board meetings and other meetings as requested by the President.
• Write up minutes and email a draft to all Board members shortly after the monthly meeting for their review/revisions/additions. After all revisions have been submitted, issue a final version to Board members a few days before the next monthly meeting to collect any lastminute changes prior to voting to approve the official minutes.
• Handle Club correspondence as needed. Other duties include purchasing and mailing "Sunshine" cards for Get Well, Sympathy, or New Baby occasions to Club members when appropriate.
• When requested by the President, provide your signature as Secretary required on official documents related to the Club's bank accounts.
• Participate as a member of the Nominating Committee and assist in recruiting new people to serve in open positions.
Complete a "Position Report" at the end of your term. Make copies of updated form for the President Elect and (if applicable, your successor) for future reference.
• Attend Joint Board Meeting (June), review your duties with your successor, and pass on all club materials/files related to your position.