Title: ACTIVITIES CO-CHAIRS
Non-Elected Officer, Voting Board Member, Term: 2 years, Annual Budget: $0
PREREQUISITES
Be familiar with Microsoft Excel & Word or similar software applications. Spreadsheets are used in this position.
DUTIES
- Attend Board Meetings to report status of club's current activity groups, formation of new groups, discontinuance of groups. If unable to attend, email report to President prior to the meeting.
- Attend Meet & Greets and Monthly Luncheons whenever possible to meet new members, provide information on activity groups, encourage involvement, and explain the process for joining a group.
- Communicate with Activity Leaders regarding responsibilities of their position: 1) submitting monthly articles to the Newsletter Editor (no later than the Sunday after the Meet & Greet), 2) advising Activity Coordinators of leadership or structural changes to their group, 3) ensuring that all people in their group are current with annual Newcomers’ membership dues.
- Email names and contact information of new members to appropriate Activity Leaders. The Webmaster will send names of new members weekly on a spreadsheet.
- Email new members to welcome them and inform them that leader of the groups they listed on their membership application have been notified of their interest.
- Periodically check in with Activity Leaders to identify/resolve problems, help attract new participants, ensure leaders are engaged and supported.
- Encourage rotation of Group Leaders after two terms, when practical.
- Send roster of Activity Groups, their leaders and leaders’ email addresses to the President by the first week in May, so the information can be included in the Annual Directory and website.
- Summarize the results of the Activity Groups’ Position Reports at the June Board Meeting.
- Communicate Activity Group changes to the club's Webmaster for updating the site.
- Complete a "Position Report" at the end of your term. Make two copies of completed form and distribute one to the President-Elect and one to your successor to be put into the Activities Co-Chairs’ position notebook for future reference.
- Attend Joint Board Meeting (June) to review your position's duties with your successor, and pass on all club materials pertaining to your position.